In today’s evolving world of media and communication, markets are developing into specialized MBUs, Media Houses & Creative Agencies. Margins on media bookings are leaner and only volume talks. Media Managers, Planners and Buyers are increasingly eager for cutting edge solutions to gain better control over their business, keeping them one step ahead of the competition.
Visual Dolphin Media is the answer to these market changes. Tailor made specially for agencies, MBUs and media houses. it is designed by media professionls and is the result of a 30 years partnership with the world of media and communication. It is the ultimate media tool, designed by media experts for the media industry, letting you spend less time gathering information and more time using it.
Its great advantage is the fully integrated system of management throughout every department in your agency, from defining clients media strategies to the collection of receivables and payables settlement; It seamlessly supervises the operational flow of an agency as a collaborative management tool: forecast, plans, schedules, booking orders and variations, sponsorship deals, monitoring, vouching, client billing, supplier reconciliations, volume rebates, alerts system, incentives, volume rebate… you name it, Visual Dolphin Media handles it all.
Advertisers demand a measurable return on their advertising spending, challenging the agencies to provide quantifiable evidence that their campaigns are successful and to guarantee the best return on investment to their clients. Visual Dolphin Media drills deep into the multitude amount of information and provides the right analysis that supports the agencies with the superior decision making.
Vouching enables to control the quality of the advertisement, specify the exact timing or position ad got published and to tell the financial department which bookings are to be billed, paid or disputed. A certificate of diffusion can be emailed from the system to the client or brand agency.
Booking can be totally or partially invoiced. Different bookings can be generated into one invoice, over many months, detailing the position, the number of insertions, the special discounts, special prices, and any type of tax (VAT, stamp…).
You may invoice one specific ad, set of ads or bulk by order, by month or by media.
Same invoice can be shared by several clients or branches and can be addressed to the ad agency or directly to the advertiser.
Invoice transaction always shows at the same time the cost and selling break down, hence allowing a visual (and on the spot) comparison of profit margins.
Supplier reconciliation streamlines supplier invoicing to achieve outstanding payments. For a specific supplier all pending invoices are listed by spot date and booking order. Every invoice has to be checked to reconcile it with the reconciliation amount.
Once the sales and reconciliations are confirmed, they are registered immediately in Visual Dolphin Accounts Payable according to the predefined payment terms. After that no modification is allowed except via credit and debit notes.
From the media system, you can issue a credit or debit note on a specific invoice or globally on a client, supplier or any third party allowing you to register commissions on sales, cash discounts, VR, tickets and travel accommodations and allocating them financially on several clients, suppliers and media…
Visual Dolphin Media fully automates the posting of the accrual transactions , revenues and cost deductions due to upfront sales or cost recognition.
