Visual Dolphin Job Costing is a powerful and unique tool, specially designed for advertising, public relation, event and digital agencies. It streamlines business operations starting from the client brief to estimating the costs of jobs, issuing client quotations, generating invoices, controlling the cost spent and leading to profit margin analysis.
Inspired from the working procedures found in hundreds of institutions in the communication industry, Visual Dolphin Job Costing was designed to be the perfect solution for small, medium & large groups of agencies with multiple branches. It is the result of more than 30 years of experience in implementing business solutions across the world.
Visual Dolphin Job Costing has streamlined and complete work cycle consisting of multiple satellite functionalities and features. This work cycle is highly flexible and can be adapted to the different business processes of agencies with their different work progression that use some features and not the others.
Quoting the client is an easy and complete procedure in Visual Dolphin Job Costing. It starts with the creation of jobs with all the related information such as client name, brand, market, contact person, job type, campaign, cost center, job brief etc…
A collaborative communication and tracking tool is also available for emailing client quotations directly from Visual Dolphin and to keep track of all communication related to the job by using predefined remarks, revision remarks, notes and internal memos.
When done, the quotation is generated using several user-defined layouts. Visual Dolphin Job Costing keeps track of the different versions issued for reference. A specific quotation for a client can be even saved as a template for future use. Are liable built-in system allows centralizing and archiving all important documents related to the job from job brief to client approvals, creative copies & supplier LPOs.
In Visual Dolphin Job Costing, the cost elements/sub cost elements, representing the production types, are the billable and cost components of the quotation. For example, for a radio production job, a cost element may include expenses such as radio script, voice-over, mixing and music rights…Markups can be added on the overall cost, while agency fees and discounts can be applied to the selling elements.
A rate card can be defined at the entire agency level or it can be specified by client. These rate cards comprise the agency services price list and the agency fees agreed with the client.
