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Worker Facility Management

Dolphin Solutions provides one of the best and most versatile options for managing your labor camp. Our experienced team of consultants is available to offer insights on all issues related to your business and to ensure that you are getting the best advice and support.

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Incidents & Accidents Management
  • Registering Accidents and incidents reports for Security and HSE.
  • Supports fully structured investigation of accidents and incidents with causes and measures.
  • Tracks related corrective or preventative actions.
  • Attaches corrective and preventive comments to reports.
  • Accident/incidents Picture attachment on the reports.
  • Generating monthly MIS and KPI reports to improve the health and safety on site.
  • Various dashboard reports helps you to take decision on minimizing the accidents/Incident.
Catering Management
  • Defining the meal type and meal category by residents.
  • Generates Reports based on meal preference by residents.
  • Facility to enter takeaway orders on daily basis.
  • Generates report on daily basis to the kitchen to prepare meals for next days.
Laundry & Housekeeping Management
  • Defining laundry collection schedule by resident file.
  • Generates daily report for laundry collection based on schedule.
  • Complete Inventory management for Housekeeping.
  • Tracking of issuing and collection of housekeeping items like blankets, bedsheets, pillows etc. to the labors.
  • Dashboard report tool enables you to generated various statistical report for Laundry and housekeeping department
  • Issuing Purchase order for Housekeeping materials.
  • Stock take and inventory adjustments.
Key Features
  • Full cycle process of your Camp Management System.
  • Workforce accommodation management.
  • Guests Check In / Out System with laborers’ allocation to the Clusters, Buildings, and Rooms beds.
  • Billing & managing Different types of contracts with reminder for expired ones & automatic renewal tool.
  • Maximum utilization of the camp’s capacity (Allocation of rooms and beds efficiently for better management of occupants).
  • Room or Bed Rental Agreement.
  • End of Month Invoicing to tenants or upon guest check out.
  • Call Center related to complaints, fixes and repairs.
  • Generating work orders to the maintenance department based of tickets.
  • Inventory management for the Stores.
  • User friendly interface and reporting tool.
  • Mobile applications.
  • Dashboard and graphical reports reporting tool will provide the management a birds-eye view of the full status of your labor camp.
Benefits
  • Reduces human intervention/activity.
  • Easy to maintain heaps of records.
  • Total MIS report to know exact position of labor camp with full details
  • Streamlines generation of invoices for customers with detailed summary
  • Total control over labor camp activities
  • Day end process checks which helps management coordinate with labor camp manager to conduct daily activities in a timely manner and have a clear picture of pending tasks.
  • Easy to maintain laborers Check-in / Check-out records.
  • Dashboard reports helps to build custom made KPIs to enhance the performance of each service line departments.
  • Fully integrated financial system helps you maintain up-to-date booking keeping and issue various financial report in one click.
  • Fully compliant with Vat regulations within GCC .
  • Workforce accommodation management.
  • Guests Check In / Out System with laborers’ allocation to the Clusters, Buildings, and Rooms beds.
  • Maximum utilization of the camp’s capacity (Allocation of rooms and beds efficiently for better management of occupants).
  • Room or Bed Rental Agreement.
  • Billing & managing Different types of contracts with reminder for expired ones & automatic renewal tool.
  • End of Month Invoicing to tenants or upon guest check out.
  • Receiving complaints.
  • Filling a Work Order Request.
  • Forwarding the Job Order to Maintenance Dept (Workflow).
  • Assigning tasks to persons for inspecting the problem.
  • Assigning persons for fixing & repairing.
  • Ordering Material from Stores.
  • If not available, Purchasing the Material from supplier(s).
  • Inspection after the repair is done.
  • Closing the Job.
  • Monitoring the status of each Job.
Fixed Assets Management

Complete asset management solution that helps you maintain accurate asset information.

  • Complete asset management solution that helps you maintain accurate asset information.
  • Full Assets details classification and information ( labels & bar-coding)
  • Tracking Asset by location, by employee, by cluster, by building, floor or by room.
  • Powerful Helpdesk system, which provides full control of all service requests, issues and allows you to generate work order
  • Allocation of Work Orders to the technicians.
  • Closing the Task, Work order and entering the time spent by technicians.
  • Tracking of Asset repair history.
  • Issuing Purchase order with Workflow and ceiling for approvals
  • Managing the Inventory of assets.
  • Scheduling Preventive Maintenance.
  • Maintaining Suppliers contact management.
Procurement
  • Purchase requisitions
  • Issuing Request for quotation to various suppliers
  • Comparison of received prices based on several criteria.
  • Issuing LPOs to suppliers
  • workflow functionality to define the work cycle through which the purchase requisitions will go through to get a final approval
  • Approval process with limits (budgets) or ceiling amount by person.
  • Comparison with budgets
  • Notes & Attachments to improve communication and turn the office to a paperless environment.
  • Managing of advances paid to suppliers
  • Fully integrated with Finance
  • Fully compliant with Vat regulations within GCC
Labor Camp Reports:
  • Space management by cluster, building and rooms
  • Resident listing
  • Dashboard analysis of accident/ incident
  • Dashboard report building occupancy
  • Dashboard analysis nationality wise
  • Dashboard analysis maintenance department with problem type
  • Dashboard report work order status
  • Work order list
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Visual Dolphin Overview
May 11, 2020
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