Its great advantage is the fully integrated system of management throughout every department in your agency, from defining clients media strategies to the collection of receivables and payables settlement; It seamlessly supervises the operational flow of an agency as a collaborative management tool: forecast, plans, schedules, booking orders and variations, sponsorship deals, monitoring, vouching, client billing, supplier reconciliations, volume rebates, alerts system, incentives, volume rebate… you name it, Visual Dolphin Media handles it all.
Advertisers demand a measurable return on their advertising spending, challenging the agencies to provide quantifiable evidence that their campaigns are successful and to guarantee the best return on investment to their clients. Visual Dolphin Media drills deep into the multitude amount of information and provides the right analysis that supports the agencies with the superior decision making.

• Handle all types of media: Press, TVs, Radio, Billboards…
• Run several companies, several operations in one unique system
• Integrate and streamline all aspects of the business: Media houses, Media reps, MBUs and traditional communication agencies dealing with media bookings and client’s media plans.
• Manage one full media plan at a time, one schedule or drill down to handle each spot separately
• View in a friendly way, the large size media plans highlighted with colors to differentiate the different spot status: approved, booked, vouched or invoiced.
• Define your deals by client, by client agency, and by media with various types of discounts or additional fees
• Set a deal and define a plan in a fraction of seconds, while controlling data entry errors
• Invoice your clients in multi-currency
• Benefit from industry leading Business Intelligence tool to leverage the extensive information held in the Media database
• Use the look and feel of familiar Microsoft Windows® applications, facilitating quicker training and adaptation to the software

With Visual Dolphin Media, centralize all the information about your clients and agencies, such as contact names, phones, activities, addresses, brands and materials… You may cluster several under one group, de­ne their maturity days, billing method, specify their credit limit, set their grace period rules and see their accounting statements. It helps you de­ne a strong base for your reporting…

With the numerous quantities of events, agencies and vehicles available, media, client and agency deals are immense. Add to this the wide variety of rate cards, positions, incentives, agency discounts, taxes or fees, and media planning becomes unpleasantly complex.

With Visual Dolphin Media, being able to preset all these parameters, and entering multiple basic prices for different media’s upstream and one time only, transforms designing booking orders into a profitable pleasure!

In visual dolphin media, multiple discounts and extra loading formula may be added by the MBU defining the structure of the deal from the rate card price till the net receivable.

Rate cards may be published on cloud and imported by the ones with one click.

Visual Dolphin Media allows you to create your materials for each brand identifying its name, unique reference to be shared with the stations; user will be able as well to confirm if material is received or not, approve its duration / dimensions and specify its language and validity period.

As a planner, knowing when and where to broadcast your ads is very important to reach the clients campaign goal. For that, a well-designed entry is done in VD for TV plans… Set your budget by media, expand to their programs grid, import the different market ratings and here you go… VD Media will now automatically calculate key ratings for you (GRP, CPRP…) and interact online with your budget set and incentive deals while you are spreading your spots over weeks or days.

With Visual Dolphin Media, following plans and schedules is made easy. It is a real time, graphical page allocation tool for planning and managing the selling and production of advertising space within different media.

Start by a yearly plan deal, allocate the spots by month or week and drill down later to a monthly schedule where spots are spread on a daily basis and distributed in a 31 days sheet… Or just create directly your schedules and distribute them over different media, programs…

The agreed rate for the booking is defaulted from the rate card value and may be amended or modified specifically for a certain insertion.

Quotation entry is very flexible. It can be entered manually or imported from Microsoft Excel; and can be received as well electronically from agencies and imported automatically with a status “ready to be approved”.

Entries are managed in a form of an excel look like grid, where spots appears in their current status (booked, aired, invoiced) in various colors to make reading easy, friendly and fast.  Spots can be booked with various spot kinds preset by the media buying unit (paid, free, compensation, resold spot…).

Subtotals by media, month with a direct comparison with the preset budget are displayed.

Each account executive/ handler may see only the schedules related to his clients.

Pro-forma invoices can be generated at the level of the schedule for clients who require official document for granting payment advances, prior to issuing the final invoices

As VD Media supports all types of media, info to be entered for each type while booking is different than the other… For radios, you may enter by day part or program the ads, whereas periodical booking (from date till date) is possible for quoting cinema, outdoor…

Plan with VD media, reduce the time spent on low-value data, worry less about the data inconsistency, focus more on reading values and appropriate figures to make a campaign a true success

• Get Automatically Gross Rates along with the program grid imported from the suppliers
• Pre-set Deals with clients and suppliers automatically imported to the plan
• Tracking Schedules Revisions  & keeping history of all quotations versions
• Booking variations follow up and possibility to print only the changes
• Sales vs Cost Break down  allowing a visual comparison of profit margins
• Transactions emailed from VD and logged under the customer and supplier files
• Client can approve his schedules online and follow up on the ads
• Overbooking detection by program, daypart, circuit…
• Clashes Alerting between competitive products published at the same time
• Several Alerts triggered: selling higher than cost, material reception, credit limit…

Booking can be totally or partially invoiced. Different bookings can be
generated into one invoice, over many months, detailing the position, the number of insertions, the special discounts, special prices, and any type of tax (VAT, stamp…). You may invoice one specific ad, set of ads or bulk by order, by month, by media. Same
invoice can be shared by several clients or branches. Invoice transaction always shows at the same time the cost and selling break down, hence allowing a
visual (and on the spot) comparison of profit margins; it can be addressed to the ad agency or directly to the advertiser.

Supplier reconciliation streamlines supplier invoicing to achieve outstanding payments. For a specific supplier all pending invoices are listed by spot date and booking order. Every invoice has to be checked to reconcile it with the reconciliation amount. Once the sales and reconciliations are
conrmed, they are registered immediately in Visual Dolphin Accounts Payable according to the predefined payment terms. After that no modification is allowed except via credit and debit notes.

From the media system, you can issue a credit or debit note on a specific invoice or globally on a client, supplier or any third party allowing you to register commissions on sales, cash discounts, VR, tickets and travel accommodations and allocating them financially on several clients, suppliers and media…

Visual Dolphin Media CRM module offers the following features:

• Contact Management and Third Party Details
• Mobile Access to contacts and third parties status
• Issuing quotations and sending emails
• Documents Attachments and notes
• Visits Reports & Time sheet
• Collaborative management tool, sales tracking & follow up on new deals
• Records of Third Party Changes & SOX anti-fraud compliancy: Any change to the third party information is recorded and saved for inspection. Details down to the user making the changes, the date and the time the action took place are kept within these records. Important third party information such as the supplier bank details and client credit limits are change permissible only by a user privilege
• Third Party Activation Process: prior to dealing with third parties, a financial and legal investigation can be done. After gathering all the information, management approval is needed before considering him active in the system. A copy of financial & legal documents such as company registration, trade license, Tax license, authorized signatories and banks documents can be stored at the level of each third party.
• Detailed Sales Analysis on Client, Suppliers, Employees & Time Sheets