Dolphin Construction is a powerful tool for managing all aspects of a contracting operation, targeting medium to large size projects.
One single solution integrates Clients Quotations, Cost Estimates, Suppliers’ pricing & LPOs, various Client Billing methods, CRM system, Contact Management & Sales tracking, Cost Control, Material Requisition & Consumption, Task Management, Scheduling of Human Resources assigned to Jobs & Tasks, Time sheet of labor & Employees, Assignment of Equipment & Heavy vehicles to projects and Sites, Powerful ERP Financial & Inventory Control systems (Multicurrency, Multi-company, Multi-branches…).
It may be imported from excel, duplicated from standard templates, or entered manually. The BOQ defines all activities of a project with unit of measurement, quantities and technical specifications.
It is a list of cost elements, coded with the hierarchical structure. It includes the usual 16 or 33 divisions covering all activities of a general contracting project.
The entry of the total quantities of each activity (in Meters, Sq. or Cubic Meters) is detailed by the original source of information leading to such measurements. It may be broken down for example by floor, by room or by area.
Each cost element (activity from BOQ), has cost estimate details broken down into the 5 cost elements: Bill of Material, Labor, Subcontracting, External purchases and equipment. The system keeps track of the suppliers’ price proposals submitted during the cost estimate phase. Depending on the type of operation, cost rates may be imported from suppliers’ initial catalogue price list, to which we add the suppliers’ discounts & shipment expenses (when exist).
Cost estimates & cost rates of some activities may be inspired from other projects previously realized.
The cycle starts from a Purchase Requisition formulated by the remote sites. These are submitted to the Procurement department through a workflow system. “Requests for Quotations” may be issued & sent simultaneously to various suppliers. Received prices are entered and compared for the best price/conditions’ appraisal. History of rates previously collected on other projects is a valuable information to the buyers in their decision making. Confirmed Purchase Orders (LPOs) are controlled against initial budgets, supplier credit limits and users’ privilege levels with ceilings on purchase amounts.
Dolphin offers a friendly monitoring of the long lists of Purchase Requisitions that are under processing (RFQ status), of the confirmed LPOs still outstanding, and, of the ones fully or partially delivered.
RFQs and LPOs are mailed to suppliers directly from the system, benefiting from the contact management features available in VD. Accordingly, a history of all mails sent to suppliers may be retrieved instantaneously.
