General Ledger is at the heart of the business. Entries from other applications flow into Visual Dolphin General Ledger, giving timely financial information that is vital for daily decision-making. It is where all financial information is posted, summarized, processed and reported.

The functionality and flexibility of Visual Dolphin General Ledger, explains the versatility of the other Visual Dolphin Management modules. Combining enhanced features with the multi-currency and multi-lingual capabilities makes of Visual Dolphin the most powerful system for global and local accounting and for business management.

• Handles multiple corporations/entities, divisions, departments…
• Supports dual and multiple currencies
• User-defined account number structure
• Supports dual Chart of Accounts, sub-accounts and sub-ledgers
• Maps accounts to all or specific cost centers
• Generates automatically recurring journal entries
• Automatic posting from other Visual Dolphin modules
• Drill down capability from account balance to voucher, transaction
• Automatically reverse entries
• Creates budgets by projects, branches, cost centers or business units
• Maintains different budget scenarios
• Allocates budget to accounting periods based on various criteria
• Audit trails provided at the level of all entries

Visual Dolphin General Ledger features a user defined Chart of Accounts that complies with international standards and any country fiscal regulations. A 10 character account code renders the definition of the chart of accounts suitable for all kind of businesses.

The flexibility of Visual Dolphin makes possible the modification of any account number during the current fiscal year, even if it is an active account with a balance. Transferring balances from one account to another or to many accounts for a specific period of time is also an important feature supported by Visual Dolphin. It eliminates the need for data conversion.

Visual Dolphin enables a business to work at the same time on two different charts of accounts. This is considerable for any organization that reports to two different auditing authorities.

Typical cases are branches of international companies located in foreign countries. These branches are obliged to respect the country where they are located and have to present their accounts according to the country’s regulations, and in parallel, reporting to the main branch should respect the unified corporate chart of accounts.

It is often required to retrieve detailed information from an account without creating separate accounts number every time.

Visual Dolphin Sub Ledger feature offers the possibility to define for any account, one or many sub ledgers. For example, a need to produce the expenses of the different telephone lines can be solved by creating a sub ledger for every phone line under the main account “Telephone Expenses”.

Consolidation between the companies of the same group is still possible since it is done at the level of the main ledger accounts.

Third party accounts (vendors, customers, employees…) are created once in Visual Dolphin. They include detailed contact information such as contact persons, phone numbers and addresses.

Third party accounts are allocated to any payable or receivable account in the main ledger file. A supplier, for example, can also act sometimes as a customer. Usually, two separate accounts belonging to two different ledgers in the chart of accounts need to be created. Updating personal information has to be done twice.

Visual Dolphin limits the update to one physical data base and easily retrieves data to produce one consolidated statement of account for the third party, irrespective of his business relation, customer or supplier.

Nowadays, general accounting information is no more sufficient to highlight, in detail, the analytical aspects of a company.

Visual Dolphin supports the concept of multidimensional cost or profit centers. A transaction may be assigned to a project. The transaction detail lines may be allocated to a branch and, at the same time, split into many cost centers where each cost center is also divided into another cost elements.

Projects, branches, cost centers or elements may be divided into three hierarchical sub levels. Therefore, a project may be divided into a sub project that can also be divided into activities. Consequently, transaction amounts are split into all these cost centers simultaneously.

One of the most challenging complexities of the international marketplace is the management of multi-currency transactions. Understanding the effects of this international dimension of a business on the bottom line is of vital importance.

Fully integrated with all Visual Dolphin modules, the multi-currency system provides unprecedented control in currency handling, including the Euro. Unlimited number of currencies may be created. Currency rates are defined on a daily basis and values are kept available over several years.

The multiple currencies functionality allows performing international business efficiently. Amounts may be entered in the journal voucher in any currency and transactions consolidated into two base currencies (for example, Local/Euro or Local/US Dollars). A company based in the United Kingdom enters a journal entry in Dutch Mark; this transaction is automatically converted into the two predefined base currencies, Sterling Pound and Euro, according to the appropriate conversion rate. Financial statements are issued in any of the two predefined base currencies.

Visual Dolphin is even more flexible: in one entry, accounts are debited or credited in various currencies without passing through intermediate accounts. The difference of exchange is calculated automatically.

Batch processing is also one major feature of Visual Dolphin. It enables the grouping of transactions by common criteria. It could be the type of a transaction, the name of operators or a bracket of entry dates. A batch table containing many kinds of batches can even be created with a possibility of closing it or leaving it active. This feature saves time and simplifies the control and audit of the accounting transactions.

Bank reconciliation saves time and simplifies the month or period-end process. A cashbook is kept at hand and helps reconcile transactions to make sure that records match the bank statements.

Visual Dolphin also supports the possibility of reversing an entry automatically without deleting the initial one. It helps on tracing the history of vouchers that were voided or cancelled.

Budgets are created with a breakdown on every general ledger account and every total in the chart of accounts. Budgets can be allocated for several years ahead, based on departments, projects or business units. There is no limit to the number of budgets that can be assigned for a given period.

Budget is an important tool that helps identify business performance trends and capitalize on them. Performance is measured, at any time, to the original target showing variances by percentages.

With Visual Dolphin, every institution defines the start date of its fiscal year and divides its accounting periods, according to its needs. Accounting periods are mostly used for budgeting, statistics and reports.

Transactions can be even allocated for a specific period. Transactions are recorded as per today’s date but can affect a different period than the current one. Reports can be produced for specific periods at any given time, using filters, including previous fiscal years.

All the transactions are accessible and kept across multiple fiscal years. Year-to-year analytical reporting is possible due to the online access to transaction data that spreads over several years. Transactions history can be purged whenever required by the users.

Visual Dolphin proposes standard financial statements and reports for up-to-date results on the institution’s activities. Current, monthly, periodical Profit & Loss and Balance Sheets can be produced at any time.

The power of using a flexible reporting tool provides the users with effective reports and enables them to export all report data to an external file, utilizing most of the standard supported data types, like ASCII, Rtf or Excel.

• Journal Transactions
• Daily Transactions
• Statement of Accounts
• Third Parties Movements
• Vat Report
• General Ledger
• Trial Balance
• Comparative Trial Balance
• Yearly Trial Balance
• Budget Analysis
• Cost Center Analysis
• Aging of Accounts
• Cash Flow Report
• Balance Sheet
• Profit & Loss

Successful companies efficiently manage cash flow and customer information. Detailed customer and sales data provides the institution need to fine-tune product and service-offerings, while predictable cash flow helps drive business decision.

Visual Dolphin Accounts Receivable handles those tasks by tracking every aspect of the institution’s receivables in a timely manner and giving the power to improve the inflow of cash and capitalize on sales trends.

Visual Dolphin is part of a global solution for organization profitability and customer satisfaction. It identifies the best customers and helps the institution to keep on top of sales trends.

• Define payment terms according to your arrangements with your customers.
• Gain easy access to sales and payments information
• Group your sales by batch pr customer for an easier reconciliation
• Easily view and select outstanding invoices per customer
• Manage your cash flow with an accurate aged trial balance
• Inactivate specific customers to prevent new transactions with suppliers you no longer do business with.
• Determine which customers are most reliable by looking at their detail history
• Analyze trends in your sales turnover

In Visual Dolphin, third party accounts (suppliers, customers & salesmen) are created as contacts in the address book. This option eliminates redundant data entry and reduces errors.  It simplifies the management of enterprise-wide information by using one central database.

Depending on the business relation with the organization, a contact is identified as a client, a supplier or both at the same time. Information is consolidated in the same place and made available to all the modules, where required.

Client Information

Clients are classified by categories. It is an important feature for the segregation of clients to provide exceptional reporting flexibility.

Client name, main business, contact information, full address including the client default invoice currency help in answering the information needs and improving the vital relationship with organization’s clients.

Credit Limits & Payment Terms

With Visual Dolphin, identifying adequate credit conditions ensures a prompt and efficient follow-up of the cash collection activity.

Visual Dolphin provides a flexible definition of the credit conditions, like the credit limit or payment terms, to accommodate with a diverse customer base. The client credit limit is controlled when preparing a sales order or a direct invoice. Payment terms, when entered, helps reducing bad debts and increasing cash flow.

Inactive Client

With Visual Dolphin, clients’ records are flagged as inactive when regular use is prohibited.  This feature helps organizing clients’ records effectively by identifying them as inactive and restricting transactions. Clients are not deleted to allow historical reporting.

Visual Dolphin is designed to provide flexibility in the handling of the most complex collection and receipts processing. Receipts management allow for rapid data entry, without restraining the user’s capability to handle exceptions.

Visual Dolphin is also a solution for companies that organize their operations in terms of projects. Companies in the sectors of Construction, Interior Decoration, Auditing, Legal Services, will always have Projects that need to be controlled on their own and may wish to group receipts under specific projects.

Advance Allocation

Visual Dolphin offers the possibility to register payments in advance and to allocate them at a later stage on invoices.

Advance allocation displays all the previously paid advances on account by a client and all his unsettled invoices. The allocation process matches funds and allocates the payment on account to the existing unsettled invoices.

Cash Collection

Cash collection or the processing of receipts proposes multiple solutions for the settlement of outstanding invoices.

Visual Dolphin offers the possibility to settle the invoices per customer or handle the operation as a global receipt where the cash collected from different customers is entered globally and allocated to the unsettled customers’ invoices.

Receipts can be applied quickly to corresponding invoices by simply selecting the invoices or automatically applied to the outstanding balance.

With Visual Dolphin, individual batches can be defined per client or any other entity, so that all sales related to a client or entered by a specific employee generate a set of transactions, grouped by the same batch number. This feature allows a fast and easy reconciliation of books. A batch can be closed whenever required.

The Aging of Accounts is a key report in the Accounts Receivable. It shows the balances of all the Third Parties grouped by different periods of aged invoices. The importance of this report is that it shows Collection Dues or Cash Flow Projections.

Visual Dolphin is flexible while defining aging in interval of dates that best suits the users’ needs. The dates’ interval, i.e. 30, 60, 90 days, is set by the user. It helps in monitoring the distribution of receivables over a period of time.

Visual Dolphin proposes period analysis reports that track the customers’ activities by calendar or fiscal year as well as a variety of industry-standard reports that produce critical information on receivables.

The usage of a standard reporting tool provides the required flexibility to produce effective reports and enables the users to export all report data to an external file, utilizing most of the standard supported data types, like ASCII, Rtf or Excel.

• Sales Transactions
• Statement of Accounts
• Aging of Accounts
• Detail History Report
• Sales Analysis Report
• Customer Activity Report
• Customer Analysis Report

Managing well supplier relationships can be a significant competitive advantage to an institution. Knowing who gives the best discounts and from which suppliers are carried out most of the purchases is part of the key elements required to make sound cash management decision.

Visual Dolphin Accounts Payable proposes an ideal solution for tracking the institution’s obligations to its suppliers and controlling cash flow. It is the key to accurate and consistent information in any fast-moving organization.

• Define supplier terms according to your arrangements with suppliers
• Benefit from automatic calculations and deductions of supplier terms discounts
• Easily view and select outstanding payables to be released for payment
• Schedule your payments for better Cash Management
• Settle partially or completely suppliers invoices
• Hold or defer payment on selected invoices
• Inactivate specific suppliers to prevent new transactions with suppliers you no longer do business with
• Determine which suppliers are most reliable by looking at their detail history
• Analyze trends in your payables
• Group by batch your Payment Vouchers

In Visual Dolphin, third party accounts (suppliers, customers & salesmen) are created as contacts in the address book. This option eliminates redundant data entry and reduces errors.  It simplifies the management of enterprise-wide information by using one central database.

Depending on the business relation with the organization, a contact is identified as a supplier, a supplier or both at the same time. Information is consolidated in the same place and made available to all the modules, where required.

Supplier Information

Suppliers are classified by categories. This feature is important for the segregation of suppliers to provide exceptional reporting flexibility.

Supplier name, main business, contact information, full address including the supplier default purchasing currency help in answering the information needs and improving the vital relationship with organization’s suppliers.

Payment terms

Negotiated conditions are important to control the suppliers and avoid bad debts. Debit limit and terms of payments are defined per supplier. They provide an important feature to streamline cash flow process and help saving money.

Inactive Supplier

Visual Dolphin helps organizing suppliers’ records effectively by flagging inactive records and restricting transactions. Suppliers are not deleted to allow historical reporting.

Visual Dolphin proposes choices and flexibility for the settlement of the supplier’s invoices. Visual Dolphin puts forward a set of function that enables the user to effectively review outstanding payments by supplier and select which payment to hold or release.

Visual Dolphin is also a solution for companies that organize their operations in terms of projects. Companies in the sectors of Construction, Interior Decoration, Auditing, Legal Services, will always have Projects that need to be controlled separately and may wish to group payment under specific projects.

Advance Allocation

Visual Dolphin offers the possibility to register payments in advance and to allocate them at a later stage on invoices.

Advance allocation displays all the previously paid advances on account for a supplier and all his unsettled invoices. The allocation process matches funds and allocates the payment on account to the existing outstanding invoices.

Payment Preparation

Payment preparation enables the end-user to allocate a global amount on outstanding invoices from different suppliers. The total amount is entered and distributed to settle partially or globally the suppliers’ invoices.

Visual Dolphin, like other modules, respects a certain succession of events to get a payment approved. The payment order, to be finally executed, has to move from a payment preparation status to a confirmed payment. This approval workflow reflects the organizational flow of operation within the institution and requires users with appropriate privileges to change the status of an order.

After validation, the payment preparation is given a reference number that will be helpful to monitor the current status of a payment.

Issuing Checks

Visual Dolphin can automatically print checks that cover any payable voucher. Hand-written checks may also be entered in the system and all related information is exploited the same way system-generated checks are.

With Visual Dolphin, individual batches can be defined per supplier or any other entity, so that all purchases related to a supplier or entered by a specific employee generate a set of transactions, grouped by the same batch number. This feature allows a fast and easy reconciliation of books. A batch can be closed whenever required.

The Aging of Accounts is a key report in the Accounts Payable. It shows the balances of all Third Parties grouped by different periods of aged invoices. The importance of this report is that it tracks Past Dues or Cash Flow Projections.

Visual Dolphin is flexible while defining aging in interval of dates that best suits the users’ needs. The dates’ interval, i.e. 30, 60, 90 days, is set by the user. It helps in monitoring the distribution of expenses over a period of time.

Visual Dolphin proposes period analysis reports that track the suppliers’ activities by calendar or fiscal year as well as a variety of industry-standard reports that produce critical information on payable.

The usage of a standard reporting tool provides the required flexibility to produce effective reports and enables the users to export all report data to an external file, utilizing most of the standard supported data types, like ASCII, Rtf or Excel.

• Purchases Transactions
• Statement of Accounts
• Aging of Accounts
• Supplier Detail list
• Payments History
• Supplier Activity report
• Check writing

Managing fixed assets requires more than a spreadsheet. A spreadsheet definitely calculates the depreciation but cannot tell the location and the status of an asset. Visual Dolphin Fixed Assets expands the capabilities of Visual Dolphin and offers a complex register that monitors, maintains and controls the value of the company’s assets.

Visual Dolphin Fixed Assets integrates seamlessly with the other financial modules of Visual Dolphin and eliminates any need for duplication. It provides a flexible and efficient tool to manage assets through their entire lifecycles.